Cast Party Committee
The Party Committee is responsible for the Cast Party. The Cast Party takes place after our second Saturday performance for the benefit of the cast, crew and their families. Party Committee members must secure a location for the party (if not provided), acquire food, beverages, and all essential party items (plates, forks, cups, decorations, etc.) and organize entertainment or activities. The committee is responsible for set up, service and clean up during and after the party. Specific guidelines and suggestions will be provided. Additionally, the committee will send out a RSVP flyer and collect any needed Cast Party fee from the cast members.
The Cast Party Chair (or co-chairs) will be responsible for organizing the buying of food and various committee needs with the committee members (list provided), tracking collected RSVPs and money, and ensuring that the party is within budget. Serving on this committee alone will not satisfy the 20 hour volunteer commitment.
Chaperone Committee
The Chaperone Committee is responsible for supervising performers during tech week rehearsals and performances as well as coordinating the performers stage entrances and exits. The chaperones must be available during tech week to learn the entrance/exit cues for the performers. Committee members must commit to working a minimum of 5 shows including field trips. Chaperones must also ensure that the backstage area is kept clean during and after each performance. Chaperones are asked to have a current Child Abuse Protective (C.A.P.) certificate. The class free and is usually offered, on site, as part of Nitty Gritty Day. Sign ups for the performances will take place on Nitty Gritty Day.
The Chaperone Chair will organize and distribute a list of assignment dates to each member of the committee based on the sign up list and recruit additional assistance if necessary.
Costume Committee
As a member of the costume committee you will work with the costume designer to develop and distribute costume guidelines to cast members. Additionally, the committee helps performers find or make their costumes, helps with make up for the costumes and checks to be sure all performers have their costumes ready by show time. Committee members also are responsible for monitoring shared costumes. The committee must insure that costumes can be made at a reasonable cost to the performers.
The Costume Chair will distribute information, organize costume checks, ensure that any rental or purchase fees are collected and keep track of budget expenditures.
Donation Committee
The donation committee is responsible for sending or delivering and following up on donation letters (base letter provided) for food items (rehearsal store, concessions, cast party), material goods (fabric, lumber, paint) and batteries (sound, stage crew, chaperones). A beginning list is available for contacts.
The Donation Chair will keep track of, collect and distribute all donated items and gift cards to the various committees
Field Trip Committee
The Field Trip Committee is responsible for sending field trip information to local schools & senior centers, confirming reservations, collecting payment, and seating at the field trip performances. Sign ups for the performances will take place on Nitty Gritty Day. Except for the chair serving on this committee alone will not satisfy the 20 hour volunteer commitment.
The Field Trip Chair (or co-chairs) will retrieve and return Field Trip messages (remotely) & emails on a regular basis. The Chair will block seat assignments for each group and organize the ushers for the shows.
Flower Committee
The Flower Chair (or co-chairs) will find (within budget) a place to purchase the flowers and arrange for the flowers to be brought during the 2 weekends of performances.
House Duties and Usher Committee
The House Duties Committee is responsible for the front of the house prior to, during and after performances. This involves setting up the lobby and selling concessions, raffle tickets, and flowers before, at intermission and after each performance. Committee members are responsible for ushering and covering the doors during performances. All members will help with the CLEAN UP of lobby and house after each performance. Committee members will stay in the lobby during the show to ensure each area is manned and assist patrons. Sign ups for the performances will take place on Nitty Gritty Day.
The House Chair will distribute a list of assignment dates, to each member of the committee based on the sign up list and recruit additional assistance if necessary.
Serving on this committee alone will not satisfy the 20 hour volunteer commitment unless you sign up for all 8 performances.
Outreach Committee
The Outreach Committee is responsible for the distribution of complimentary tickets to needy individuals and organizations in the area (an initial list is provided). Serving on this committee alone will not satisfy the 20 hour volunteer commitment.
Program Committee
The Program Committee is responsible for gathering, typing and putting together the information needed for the program (staff information, 1-liners, committee information...) and soliciting ads. Serving on this committee alone will not satisfy the 20 hour volunteer commitment.
Prop Committee
The prop committee is responsible for finding or making the needed props as listed by the director and stage manager. A Prop Master is needed during each performance to maintain the prop table. The committee is responsible for staying within the planned budget. The Prop Master is asked to have a current Child Abuse Protective (C.A.P.) certificate. The class free and is usually offered, on site, as part of Nitty Gritty Day. Sign ups for the performances will take place on Nitty Gritty Day.
The Prop Chair will distribute prop needs list to participants, track item progress, and collect committee receipts to ensure budget is maintained.
Publicity and Promotions Committee
The Publicity and Promotions Committee is responsible for the organization and distribution of show information to the performers, news media and organizations in the area. They will work closely with the Board Liaison on publicity photos and teasers. Tasks include mailing news releases to newspapers, radio stations etc., insuring that posters/flyers are distributed throughout the community, and soliciting reviewers attendance and feature stories.
The Publicity Chair also will organize and follow up with committee members as to coverage of each area.
Raffle Committee
The Raffle Committee is responsible for sending the prize solicitation letter to the donor list (provided), distributing raffle information note/tickets to the performers for selling (tickets are provided and assembled into booklets during Nitty Gritty Day), tracking cast raffle returned tickets/money and keeping track of the donations, creating a raffle sign board, and sending form letter "Thank you" notes to the donators.
The Raffle Chair (or co-chairs) will make sure tasks are completed and mail or deliver any unclaimed items.
Set Construction Committee
The Set Construction Committee is responsible for construction and painting of the set. This committee will work during rehearsals throughout the program under the direction of the Technical Director. The Set Construction Committee is asked to help with load in, usually scheduled during 2 evenings of the week just prior to Tech Week. The committee will also assemble and finish the set on stage prior to opening and are responsible for organizing strike.
The Set Construction Chair will distribute needed information as to construction dates and needs (i.e. tools, trucks, painters) via email, notices and rehearsal or via the website.
Stage Crew Committee
The Stage Crew tasks consist of set changes, spot operation, sound operation, light operation and special effects during the performances under the direction of the Technical Director. To maintain continuity of the performances committee members should commit to working a minimum of 6 shows, including some field trips, and must be available during tech week to learn cues. Stage Crew is asked to help with load in, usually scheduled during 2 evenings of the week just prior to Tech Week. Stage Crew members are asked to have a current Child Abuse Protective (C.A.P.) certificate. The class is free and is usually offered, on site, as part of Nitty Gritty Day. Sign ups for the performances will take place on Nitty Gritty Day.
The Stage Crew Chair will distribute a list of assignment dates, to each member of the committee based on the sign up list and recruit additional assistance if necessary.
Ticket Committee
The Ticket Committee is responsible for selling tickets and distributing "will call" tickets at the shows. Committee members must be available 1 hour prior to curtain time. Serving on this committee alone will not satisfy the 20 hour volunteer commitment.
Board Level Committee Descriptions
Fiscal Committee
Executive
Outreach
Fundraising
Program/Education Development
Publicity
